Purchasing Agent - NIAID - DE

Company Name:
Department Of Health And Human Services
United States Citizens Permanent Full Time The NIH is the premier biomedical research center for the world. Its 27 Institutes and Centers employ approximately 18,000 employees doing a vast array of jobs, all supporting efforts for a healthy nation. For information on the NIH mission, goals, and Institutes and Centers, visit NIH Overview This position is located in the National Institute of Allergy and Infectious Diseases (NIAID), Division of Extramural Activities (DEA), in the Office of Acquisitions (OA), Acquisitions Management and Operations Branch (AMOB) in Hamilton, MT. The AMOB provides contractual and simplified acquisition services to the Intramural and Extramural communities of NIAID. If you are selected for this position, you will be responsible for procuring various types and categories of supplies, equipment, and services required by the Institute in accordance with the Federal Acquisition Regulations (FAR), Federal Supply Schedule, or other related Federal Procurement regulations and NIH policies and procedures. U.S. Citizenship requirement met by closing date. Position is subject to a background investigation.
If selected for this position, you will perform the following duties:
Work with requestor to develop justifications for use of large business or sole source orders and with staff in developing statements of work specifications, justifications, and GSA waivers, and assist in the preparation of justifications for other than full and open competition.
Prepare and evaluate vendor list and unit prices to secure a fair and reasonable price for volume/bulk orders and determine prices that appear excessive or underestimated.
Verify oral solicitations and written requests for quotations, analyze offers or quotations received from suppliers or manufacturers and perform price analysis utilizing previous price history, commercial price lists, market prices or technical catalogs.
Contact vendors to clarify requirements and negotiate issues. Contact vendors/vendor representatives to advise them of ordering requirements and technical specifications and to discuss price quotations and other matters related to the purchase.
Contact customers to discuss specifications that may be inadequate or too restrictive, un-realistic lead times or prices, or other avenues for filling needs.
Accomplish acquisitions routinely requiring substantial involvement in the following: processing credit card orders, initiating requests for unilateral purchase orders, and preparing records of call, delivery orders, etc., for acquisitions involving complex specifications, unique equipment, term purchase order, maintenance, etc.
Use a variety of purchasing mechanisms, Record of Call orders against Blanket Purchase Agreements or Indefinite Delivery Contracts, Requests for Purchase Orders, SF-44(invoice vouchers), repair orders, and non-competitive and competitive procurements.
At the GS-05, GS-06 or GS-07, you will essentially perform the same duties as described at the full performance level above, however duties are less complex and will be performed under closer supervision with more detailed guidance.
GS-05: You must have 1 year of specialized experience equivalent to at least the GS-04 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: gathering information for comparison purchasing (e.g. in department stores or supermarkets); assisting in price evaluation and purchase of routine items; and utilizing knowledge of solicitation or purchasing methods, or have completed 4 years of education above high school, or have a combination of post high school education and experience that meets 100% of the qualification requirements for this position.
GS-06 : You must have 1 year of specialized experience equivalent to at least the GS-5 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: processing frequently purchased items under established contracts or agreements; verifying completeness of orders; using established procedures and specific guidelines to solicit and select sources of supply.
GS-07: You must have 1 year of specialized experience equivalent to at least the GS-6 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: independently determining markets and soliciting sources for the full range of procurements that have specialized requirements; independently performing the full range of purchasing tasks pertaining to specialized requirements, such as negotiating price and persuading vendors to bid.
GS-08: You must have 1 year of specialized experience equivalent to at least the GS-07 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: procuring materials, supplies, equipment, and services within the small purchase limitations; assisting in the solicitation of quotes from suppliers; negotiating, awarding, and administering small purchase orders that involve the use of instruments that are not firm-fixed price;drafting invitations for bid or requests for quotations to potential suppliers; reviewing responses to quotes/bid solicitations; compiling bidder's lists; and preparing technical correspondence.
View Assessment Questions
If you qualify on the basis of education in lieu of experience for the GS-5 grade, you must submit a copy of your transcripts (or a list of your courses including titles, credit hours completed, and grades). Unofficial transcripts will be accepted in the application package; however, official transcripts will be required prior to receiving an official offer.Click here for information on Foreign Education.
Males born after December 31, 1959 must be registered with Selective Service.
If you meet the minimum qualifications for this position, your application and responses to the online questionnaire will be evaluated under Category Rating and Selection procedures for placement in one of the following categories:
Best Qualified - for those who are superior in the evaluation criteria
Well Qualified - for those who excel in the evaluation criteria
Qualified - for those who only meet the minimum qualification requirements
Candidates determined to be Best Qualified will be referred to the hiring manager for further consideration and possible interview. The Category Rating Process does not add veterans' preference points, but protects the rights of veterans by placing them ahead of non-preference eligibles within each category.
If you are a veteran, CTAP or ICTAP eligible, or an individual with a disability, please refer to the following links for additional information and required documents:
Schedule A Appointments for the Disabled
All such documents MUST be received by 11:59pm ET of the closing date, Monday, August 18, 2014, to be considered.
Submission of a resume alone IS NOT a complete application. You must provide a complete online Application Package which includes:
Your Resume (Please provide sufficient details in your resume to enable us to determine if you meet the requirement for qualifying experience (as stated in the Qualifications section) and to support your answers to the online questionnaire. Providing insufficient details in your resume may result in a lower or ineligible rating.)
A complete Assessment Questionnaire , View Assessment Questions.
Other required supporting documents (See the Required Documents section for any additional forms and/or supplemental materials required.)
For additional information, click on the links below:
Additional Information on How to Apply
Information on Reasonable Accommodation
For technical difficulties, contact HR Systems Support between 8:00 AM and 4:30 PM ET Monday through Friday .
The following information must be received by 11:59pm ET on the closing date of the announcement,Monday, August 18, 2014.
1. Resume via USAJOBS.
2. Responses to online questionnaire.
3. If applicable, supporting documentation (including DD214 to support Veterans' Employment, CTAP/ICTAP, Schedule A, or other information requested in the announcement such as transcripts). To ensure your information is secure, please block out any Social Security numbers (SSNs). Clean copies may be requested if you are hired.
Within 15 business days of the closing date,Monday, August 18, 2014, you may check your status online atUSAJOBS. We will update your status after each key stage in the application process has been completed. The federal government offers a comprehensive benefits package including vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System. For more information, check outNew Employee Benefits at NIH andOPM's Employee Benefits Information.
A one-year probationary period may be required upon selection/ placement.
A newly appointed or reappointed employee may receive service credit for prior work experience or active duty uniformed service that otherwise would not be creditable for the purpose of determining his or her annual leave accrual rate. All creditable service must be directly related to the duties of the position being filled and decisions to allow for such credit must be finalized prior to the selectee's entrance on duty. The use of this service credit incentive is at the discretion of the selecting official and service credit is granted only for a position deemed hard-to-fill.
If selected, you will be required to complete Confidential Financial Disclosure Report, OGE Form 450 to determine if a conflict or an appearance of a conflict exists between your financial interest and your prospective position with the agency. This information is required annually.
Additional selections may be made through this vacancy announcement. The National Institutes of Health participates in the USCIS Electronic Employment Eligibility Verification Program (E-Verify). E-Verify helps employers determine employment eligibility of new hires and the validity of their Social Security numbers. The NIH maintains atobacco free work environment and campus.

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